Scope of Work

Commercial Cleaning
Specification Checklist

A good cleaning contract starts with a clear specification — a written scope of what gets cleaned, how often, and to what standard. Use this checklist to build yours, or to sense-check a quote before you sign.

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Quick answer

A commercial cleaning specification defines every area to be cleaned, the tasks within it, the frequency of each task, the standard expected, and who supplies consumables. Building this before you request quotes makes proposals comparable and holds your cleaner to a clear, agreed scope.

The checklist

What to specify, area by area

General offices & workstations

✓Empty bins and replace liners
✓Dust desks, surfaces and fittings
✓Spot-clean partitions and glass
✓Vacuum carpets / mop hard floors
✓Sanitise high-touch points (handles, switches)

Kitchens & breakout areas

✓Clean benches, sinks and splashbacks
✓Wipe appliance exteriors (fridge, microwave)
✓Empty kitchen bins and recycling
✓Mop floors and spot-clean spills
✓Restock supplied consumables

Washrooms & amenities

✓Clean and disinfect toilets and basins
✓Sanitise high-touch surfaces
✓Restock soap, paper and sanitary supplies
✓Empty bins and replace liners
✓Mop and disinfect floors

Reception & common areas

✓Clean entry glass and doors
✓Dust and tidy reception surfaces
✓Vacuum / mop high-traffic floors
✓Sanitise shared touch-points
✓Maintain a presentable first impression

Floors & periodic tasks

✓Vacuum and mop at agreed frequency
✓Periodic carpet steam-cleaning
✓Hard-floor strip and seal / buff
✓High dusting (vents, ledges)
✓Internal window cleaning

Standards & logistics

✓Frequency per task (daily/weekly/monthly)
✓Who supplies consumables and equipment
✓Access, keys, alarms and parking
✓Quality checks and sign-off
✓Insurance, police checks and WHS

Keep reading

Next steps

Once your spec is drafted, use our checklist for choosing a commercial cleaner to compare providers, and our Melbourne commercial cleaning cost guide to budget. Or browse all commercial cleaning services.

FAQs

Cleaning Specifications — FAQs

What is a commercial cleaning specification?

A cleaning specification (or scope of work) is a written document that defines exactly what will be cleaned, how often, and to what standard. It lists every area, the tasks in each, their frequency, and who supplies consumables — so there's no ambiguity between you and your cleaner.

Why do I need a cleaning specification?

A clear specification stops disputes, makes quotes comparable, and gives you something to hold your cleaner to. Without one, "a clean office" means different things to different people, and quality tends to drift.

How detailed should a cleaning spec be?

Detailed enough that two cleaners reading it would do the same job. Break the site into areas (offices, kitchens, washrooms, reception, floors), list tasks under each, and assign a frequency — daily, weekly, monthly or periodic — to every task.

Can Beem Cleaners help write our cleaning specification?

Yes. During a free site inspection we map your premises and draft a tailored cleaning specification with tasks, frequencies and standards, so your quote and ongoing service are built on a clear, agreed scope.

Commercial CleaningSpecification Checklist